Effective date: September 10, 2026 | Last updated: September 10, 2026
A & P Electronic Media respects your privacy. This policy explains what information we collect when you visit emediapress.com, buy from us, or contact us, how we use it, who we share it with, and what choices you have.
This policy works alongside our Terms and Conditions, which govern the purchase and use of our products. Where the two documents address the same subject, this policy governs matters of personal information.
Contents
Who We Are and What This Covers
Cookies and Tracking Technologies
How Long We Keep Your Information
Who We Are and What This Covers
A & P Electronic Media (“we”, “us”, “our”) is a business registered in the State of Washington, located at PO Box 10029, Spokane, WA 99209, United States. We are the controller of the personal information described in this policy.
This policy covers emediapress.com, including our online store, customer accounts, downloads, support system, newsletter, and affiliate program. Conference registration for the Energy Science & Technology Conference is handled by Murakami, LLC dba Energy Conference; information collected for conference registration is handled in accordance with this policy.
This policy does not cover websites operated by other companies that we link to. Those sites have their own privacy practices and we are not responsible for them.
Information We Collect
Information You Give Us
When you place an order: your name, billing address, shipping address, email address, and telephone number. Telephone numbers are collected so we can reach you about a delivery or an order problem when email fails.
When you create an account: your name, email address, username, and password. Passwords are stored in hashed form and cannot be read by us.
When you subscribe to our newsletter: your name and email address.
When you contact us or submit a support ticket: your name, email address, the contents of your message, and any attachments or order details you include.
When you join our affiliate program: your name, email address, payment details for commission payouts, and the tax information required to report those payouts.
When you register for the conference: your name, contact details, and any accessibility requirements or special requests you tell us about.
Information Collected Automatically
When you visit the site, our systems and analytics tools may record your IP address, browser type and version, operating system, device type, referring page, the pages you view, the time and duration of your visit, and similar technical information. This is collected through cookies and similar technologies described below.
Payment Information
We do not collect or store your full payment card number. Card payments are processed directly by our payment providers, [CONFIRM — list payment processors, e.g. Stripe, PayPal], who handle card data under their own privacy policies and their own security obligations. We receive only the information needed to confirm and service your order, such as the transaction result, the payment method type, and the last four digits of the card.
How We Use Your Information
We use the information we collect to:
- Process and fulfil your orders, deliver digital downloads, ship physical products, and provide order confirmations and shipping notifications
- Maintain your account and give you access to your order history and downloads
- Respond to your questions, support tickets, and warranty or repair requests
- Administer the affiliate program, track referrals, and pay commissions
- Administer conference registration and communicate with attendees
- Send you our newsletter and promotional email, where you have asked to receive it
- Operate, maintain, secure, and improve the website
- Understand how the site is used so we can make it more useful
- Detect and prevent fraud, abuse, and unauthorized access
- Comply with our legal, tax, and accounting obligations
We do not use your personal information to make automated decisions that produce legal or similarly significant effects about you.
Legal Bases (for visitors in the EEA and the UK)
Where the UK GDPR or EU GDPR applies, we rely on the following legal bases: performance of a contract for processing your orders and providing products and support; consent for marketing email and for non-essential cookies, which you may withdraw at any time; legitimate interests for site security, fraud prevention, and understanding how our site is used; and legal obligation for tax and accounting records.
Cookies and Tracking Technologies
Cookies are small files stored on your device. We and our service providers use them for the following purposes:
Strictly necessary cookies. Required for the site to work — keeping items in your cart, keeping you logged in, and securing checkout. The site cannot function without these.
Analytics cookies. We use Google Analytics, through the Google Site Kit plugin, to understand how visitors find and use the site. This tells us which pages are read, how long visits last, and where traffic comes from. Google processes this data under its own privacy policy, available at policies.google.com/privacy. You can opt out of Google Analytics across all websites using Google’s browser add-on at tools.google.com/dlpage/gaoptout.
Affiliate tracking cookies. If you arrive through an affiliate link, a cookie records that referral so the affiliate can be credited for a resulting purchase. [CONFIRM — name the affiliate plugin or platform.]
Advertising cookies. [CONFIRM — if Google Ads, Meta Pixel, or any advertising or remarketing tag is running on the site, describe it here. If none are running, replace this paragraph with: “We do not run advertising or remarketing tags on this site.”]
Managing Cookies
[CONFIRM — if a cookie consent banner is installed, describe how to change your choices through it here.] You can also control cookies through your browser settings. Every major browser lets you see what cookies are stored, delete them, and block new ones:
Blocking strictly necessary cookies will prevent the store and your account from working correctly.
Global Privacy Control
Some browsers and extensions send a Global Privacy Control (GPC) signal. Where the law requires us to treat that signal as an opt-out request, we do so.
How We Share Your Information
We do not sell your personal information, and we do not share it for cross-context behavioral advertising. We have not done so in the preceding twelve months.
We share information only in the following circumstances:
Service providers. Companies that perform functions on our behalf and are permitted to use the information only for that purpose: our web host, our payment processors, our email marketing platform [CONFIRM — name it], shipping carriers, our analytics provider, and our support ticket system.
Shipping. When you order a physical product, we give your name, address, and contact details to the carrier so they can deliver it.
Affiliates. Affiliates are told that a referral converted and the commission amount. They are not given your name, address, or contact details.
Legal requirements. We may disclose information where required by law, subpoena, or court order, or where we believe disclosure is necessary to protect our rights, prevent fraud, or protect the safety of any person.
Business transfer. If the business is sold, merged, or reorganized, customer information may transfer as part of that transaction. We will post notice here if that happens.
International Transfers
We operate in the United States, and our service providers are located in the United States and elsewhere. If you are outside the United States, your information will be transferred to and processed in the United States, where data protection law may differ from the law in your country. Where required, we rely on appropriate safeguards such as the European Commission’s Standard Contractual Clauses for these transfers.
How Long We Keep Your Information
We keep personal information only as long as we need it for the purpose it was collected, or as long as the law requires.
- Order and transaction records — retained for at least seven years to meet tax, accounting, and warranty obligations
- Account information — retained while your account is open. You may ask us to close it at any time
- Newsletter subscriptions — retained until you unsubscribe, plus a suppression record so we do not email you again by mistake
- Support tickets and correspondence — retained for three years after the matter is closed
- Analytics data — retained according to our analytics provider’s settings, currently [CONFIRM — check the retention setting in Google Analytics; the default is 14 months]
How We Protect Your Information
We use reasonable administrative, technical, and physical safeguards designed to protect personal information against loss, misuse, and unauthorized access, including encrypted connections (HTTPS) across the site, hashed password storage, restricted access to customer records, and the use of established payment providers who handle card data under their own security obligations.
No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If we become aware of a data breach affecting your personal information, we will notify you as required by applicable law.
Your Choices and Rights
These choices are available to everyone, regardless of where you live:
Marketing email. Every promotional email includes an unsubscribe link. You can also email us and ask to be removed. Unsubscribing from marketing does not stop transactional messages about an order you placed.
Your account. Log in to review and update your contact details, addresses, and order history.
Access, correction, and deletion. You may ask us for a copy of the personal information we hold about you, ask us to correct it, or ask us to delete it. Contact us using the details below. We will verify your identity before acting, usually by confirming you control the email address on the account. We may need to keep certain records — completed transactions, for example — where the law requires it.
Complaints. If you are unhappy with how we have handled your information, tell us first and we will try to resolve it. You may also complain to your local data protection authority.
We will not discriminate against you for exercising any of these rights.
Regional Privacy Rights
European Economic Area and United Kingdom
If the EU GDPR or UK GDPR applies to you, you have the right to access your personal data, to have inaccurate data corrected, to have your data erased, to restrict or object to processing, to data portability, and to withdraw consent at any time where processing is based on consent. Withdrawing consent does not affect processing carried out before you withdrew it. You also have the right to lodge a complaint with your national supervisory authority, or with the Information Commissioner’s Office in the United Kingdom.
California
Under the California Consumer Privacy Act as amended by the CPRA, California residents have the right to know what personal information we collect, use, and disclose; to request deletion; to request correction; and to opt out of the sale or sharing of personal information. We do not sell personal information and we do not share it for cross-context behavioral advertising, so there is no opt-out to exercise. We do not use or disclose sensitive personal information for purposes that require a right to limit.
The categories of personal information we have collected in the preceding twelve months are identifiers (name, email, postal address, telephone number, IP address), commercial information (products purchased and considered), internet activity (browsing and interaction with our site), and financial information limited to transaction records. These come from you directly and from your use of our site, and are used and disclosed for the business purposes described in this policy.
Other United States Privacy Laws
Residents of states with comprehensive privacy laws — including Colorado, Connecticut, Virginia, Utah, Texas, Oregon, Montana, and Washington — have rights of access, correction, deletion, and portability, and the right to opt out of targeted advertising and sale of personal information. We do not engage in targeted advertising or the sale of personal information. To exercise any of these rights, or to appeal a decision we have made about a request, contact us using the details below.
Children’s Privacy
Our website and products are intended for adults. We do not knowingly collect personal information from children under 16. If you believe a child has provided us with personal information, contact us and we will delete it.
Changes to This Policy
We may update this policy from time to time. When we do, we will change the “Last updated” date at the top of this page. If we make a material change to how we handle your personal information, we will provide more prominent notice, which may include emailing account holders.
Contact Us
For any question about this policy, or to exercise any of the rights described above:
Email: [CONFIRM — privacy contact email address]
Contact form: emediapress.com/contact-us
Post: A & P Electronic Media, PO Box 10029, Spokane, WA 99209, United States
We aim to respond to privacy requests within 30 days. Where the law allows an extension and we need one, we will tell you before the initial period ends.
